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City Clerks Department

City Clerks Department
Traci Houchin, City Clerk
The City Clerks Office serves as the liaison between the
public and City Commission and provides related municipal
services.
Processed 157 Public Records requests.
Shredded 625 cubic feet of records that met their retention
period.
Scanned 5,149 pages/official documents into Laserfiche.
Prepared 37 Agendas and attended 37 official meetings.
Recorded, transcribed and archived 154 pages of City
Commission minutes.
Prepared and published notices for 5 additional meetings
other than Commission meetings.
Advertised 21 annexations; 12 rezones; 1 vacate; 4
Comprehensive Plan Amendments; 8 ordinances pertaining
to City Code; 50 resolutions; 1 election; and 1 budget.
Placed 43 legal advertisements in the Sanford Herald Clerk Address
newspaper.
The following staff/board member training sessions were held:
Ethics Training 2 (4-hour sessions)
Public Records 1 class
Records Management 3 classes
Laserfiche 2 classes
WebLink 2 classes
Citizen’s Academy Presentations 2
The City Clerks Office coordinated the Second Annual Board
Appreciation Dinner at the Sanford Civic Center on April 25,
2018.
City Clerk staff works in conjunction with the Safety
Committee setting up and checking in staff at the annual
Safety Incentive luncheon. Volunteer Appreciation Dinner
Qualified ten candidates for the Primary Election that was
held on August 28, 2018.

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