Audit of SCAT Transportation Disadvantaged Grant Program - October 2019

12 | A u d i t o f S C A T T r a n s p o r t a t i o n D i s a d v a n t a g e d G r a n t P r o g r a m O c t o b e r 2 0 1 9 6. Compliance with CTD Invoicing Procedures. Observation Section 1.04 of the Commission for the Transportation Disadvantaged Invoicing Procedures states that the invoice workbook should consist of a CTD Trip Invoice Form, Trip Summary Data Report, and Detailed Trip Data Reports. Section 1.2 relates to the Trip Summary Data Report and states that "This report must be submitted with the invoice and detailed back-up documentation in order for the invoice to be processed by the Commission. Data provided on this form must match data provided on the back-up documentation." During the review of the 12 reimbursement requests, the auditor identified 2 instances where the reimbursement request contained a discrepancy between the supporting documentation and the Trip Summary Data Report. Additionally, the auditor identified 2 instances where the reimbursement request stored in the grant master file lacked the required supporting documentation. Recommendation Develop and implement a monitoring process to ensure that reimbursement requests are accurate and contain all required supporting documentation. Management Response The compliance issue of regarding the discrepancy of supporting documentation and the reimbursement request has been resolved in the revised SOP # 205 through communication with OFM and reconciliation to OnBase. The correct Reimbursement invoices with supporting documentation were submitted to OFM Grants for recording in the grant master file.

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