3 | Unannounced Audit of Petty Cash and Change Funds February 2022 Background and Objectives The Clerk of the Circuit Court and County Comptroller’s Internal Audit Department and Office of the Inspector General has completed an unannounced continuous audit of the County’s Petty Cash and Change Funds. The audit was planned and conducted in conformance with the International Standards for the Professional Practice of Internal Auditing (Standards). Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. The purpose of the audit was to review compliance with applicable policies and procedures, and reconcile petty cash and change funds. Background Internal Audit completed an unannounced audit of the County’s petty cash and change funds in April 2020, identifying six opportunities for improvement. In that audit, a sample of 22 of the 42 change funds totaling $10,903 in existence at that time was tested for compliance with the Accounting Policies and Procedures, Chapter 17.2 Petty Cash and Chapter 9.5 Change Funds. Chapter 17.2 Petty Cash provides the policy for establishing and making purchases from a petty cash fund. The document indicates that petty cash funds are established for the purpose of handling cash expenditures of a minor nature and are limited to purchases of $100 or less. Chapter 9.5 Change Funds indicates that change funds are established for the purpose of making change where money is collected during transactions of County business. Unannounced cash counts and cash control evaluations are continuous audits performed by the Internal Audit Department. Accordingly, an unannounced cash count was completed in January 2022, which included 17 of the 34 change funds totaling $9,778 as of December 2, 2021, located within various departments throughout the County. It was noted that of the 34 funds, there were no petty cash funds issued to custodians at the time of the audit. Objectives, Scope and Methodology In order to assist the County in meeting its stewardship responsibilities for the public assets and resources placed in its trust, an unannounced audit was performed of its petty cash and change funds.
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