9 | Unannounced Audit of Petty Cash and Change Funds February 2022 4. Necessity of Change Funds. Observation During performance of the unannounced cash count audits, the auditor determined that the Libraries Department have changed their processes regarding the collection of fines, fees, copying and printing. Since around March of 2020, when the COVID pandemic broke out, the department stopped accepting cash at all locations. Change is no longer needed in the copier machines and instead of charging for their use, the new policy allows for each patron to have a limit of pages that can be copied or printed per day. The department has implemented processes so that only electronic payments can be collected from patrons, which has essentially nullified the need for change funds at each Library location. Recommendation The Libraries Department should consider if it is necessary to continue to maintain their change funds at each Library location. Management Response Provide management’s response here.
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