Follow-Up of Sarasota County Area Transit (SCAT) Bus Pass Inventory and Revenue, December 2017

Summary and Overall Results Background The purpose of the September 2016 Audit of SCAT Bus Pass Inventory and Revenue was to determine if SCAT’s internal controls related to bus pass inventory and related revenue are operating effectively and if they are in compliance with applicable policies and procedures. The scope of the audit included the time period of January 1, 2015 through December 31, 2015. The original audit report concluded that the department: x Lacked policies and procedures for: o performing, reconciling, and tracking physical inventories of bus passes, o ordering and receiving bus pass inventory, o bus pass revenue reconciliations, and o third party agencies selling bus passes on consignment. x Was not compliant with Accounting Policies and Procedures Chapter 9.2 regarding: o daily deposit of checks, and o segregation of duties for receiving, preparing funds for deposit, and making the deposit. x Was not compliant with County Resolution No. 2011-167, regarding the stated rate for the discounted 30-Day Express Passes. Objectives The objectives of this follow-up audit were to evaluate corrective actions taken by responsible management related to the opportunities for improvement reported on the SCAT Bus Pass Inventory and Revenue audit report dated September 2016. This was achieved by providing independent, objective analysis as well as reasonable assurance that the previous concerns have been addressed and appropriate corrective measures implemented. To meet the objectives of the follow-up audit, the following procedures were performed: x Obtained and reviewed updated Policies and Procedures. x Obtained an understanding of changes made to the Policies and Procedures since the original audit report date. x Performed inquiries of the SCAT management and staff. x Discussed the processes that were implemented since the original audit report with SCAT management and staff, specifically related to: 3 | F o l l o w - u p o f S C A T B u s P a s s I n v e n t o r y a n d R e v e n u e D e c e m b e r 2 0 1 7