Follow-Up of Sarasota County Area Transit (SCAT) Bus Pass Inventory and Revenue, December 2017

2 | A u d i t o f S C A T B u s P a s s I n v e n t o r y a n d R e v e n u e S e p t e m b e r 2 0 1 6 Opportunities for Executive Summary improvement  As part of the Annual Audit Plan, the Clerk of Circuit Court and County Comptroller’s Internal Audit Department and Office of the Inspector General conducted an audit of Sarasota County Area Transit Pass Inventory and Revenue.  Internal Audit obtained an understanding of the processes related to managing bus pass inventory, including tracking, ordering, and reconciling to related receipts.  Internal Audit obtained an understanding of processes related to bus passes provided to third parties on a consignment basis.  Compliance with Accounting Policy and Procedures related to timeliness of deposits was tested by observing undeposited mail receipts onsite during audit field work and interviewing responsible individuals.  Identified opportunities for improvement. Internal Control ~ Lack of Policies and Procedures  Policies and Procedures should be developed and implemented related to: o performing and tracking physical inventories of bus passes, o ordering and receiving bus pass inventory, o reconciling bus pass revenue, and o consigning bus passes to third parties. Non-compliance with Accounting Policies and Procedures  Mail receipts are not deposited timely in accordance with Accounting Policy and Procedure.  One person is responsible for all three functions (receive, deposit, and prepare Receipt for Deposit of County Funds) at one location, which is not in accordance with Accounting Policy and Procedure. Non-compliance with Resolution No. 2011-167  Reduced fare for 30-Day express bus pass per Resolution 2011-167 is $47.50, while the SCAT website shows $42.50 and the rate charged is inconsistent.