Follow-Up of Sarasota County Area Transit (SCAT) Bus Pass Inventory and Revenue, December 2017

6. Processing bus pass sales Current Status, Follow-Up Audit dated July 2017: Processes were not modified for the SCAT Downtown Transfer Station to ensure compliance with the Accounting Policy and Procedures that state, “No person shall perform all three functions (receive, deposit, and prepare Receipt for Deposit of County Funds )”. Additionally, no exception to the policy was granted. Original Audit Observation, Report dated September 2016: Accounting Policies and Procedures, Section 9.2 Business Center Receipt, Balance, and Deposit of Cash, state that, “No person shall perform all three functions (receive, deposit, and prepare Receipt for Deposit of County Funds ).” There is only one individual at the SCAT Downtown Transfer Station and this person is performing all three functions. This individual sells bus passes, records the sales on the revenue log, prepares the deposit, and prepares the Receipt for Deposit of County Funds . No mitigating controls were identified during our review to reduce the risk of inappropriate activity occurring. Original Recommendation, Report dated September 2016: To ensure compliance with Accounting Policies and Procedures and safeguarding County of assets, processes should be modified so that one individual is not responsible for all three functions. If that is not feasible and an exception is granted to the policy, mitigating controls should be developed and implemented. Management Action Plan: To comply with County Accounting Policies and Procedures and to ensure that one individual is not responsible for receipt, deposit, and preparation of Receipt for Deposit of County Funds, SCAT will ensure that dual control is maintained when preparing the deposit, in accordance with SOP #317. 9 | F o l l o w - u p o f S C A T B u s P a s s I n v e n t o r y a n d R e v e n u e D e c e m b e r 2 0 1 7