Follow-Up Audit of Sarasota County Area Transit (SCAT) Bus Operations Cash Handling, December 2017

11 |  A u d i t o f S C A T B u s O p e r a t i o n s C a s h H a n d l i n g  N o v e m b e r 2 0 1 6 6. Monitoring of over/short detected by the bank Observation  The Comptroller validates bank deposits to the secure online bank portal on a daily basis. In the  process, overages and shortages detected and reported by the bank are shown as adjustments  on the RFDCFs and recorded in the general ledger. The reconciliation worksheet maintained by  SCAT includes a column for recording this information, but no data was observed for fiscal year  2016. The auditor observed in testing farebox receipts for July 2016, four (4) instances of  over/short detected by the bank for the currency deposits (one shortage of $75.00 and three  overages totaling $4.00) and fifteen instances for the coin deposits (twelve shortages totaling  $17.29 and three overages totaling $1.76).  Recommendation To enhance oversight of the deposit process, management should monitor the overages and  shortages detected by the bank and recorded to the general ledger.   Management Response  Data is now being entered in appropriate column on the reconciliation worksheet by Fiscal  Specialist, when received from Finance Department; and monitored by Fiscal Manager.