Audit of Purchasing Card Program, July 2018

3 |  A u d i t o f t h e P u r c h a s i n g C a r d P r o g r a m  J u l y 2 0 1 8 Background and Objectives The Clerk of the Circuit Court and County Comptroller’s  Internal Audit Department and Office of  the Inspector General has completed an audit of the purchasing card program. The scope of a  continuous audit is very narrow and is performed on a recurring basis. A continuous audit  provides for regular testing of controls, identifies risks, and results in timely notification of gaps  and weaknesses to allow for managements’ follow‐up and remediation.  The audit was planned and conducted in conformance with the  International Standards for the  Professional Practice of Internal Auditing (Standards) . Those standards require that we plan and  perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for  our findings and conclusions based on our audit objectives. We believe the evidence obtained  provides a reasonable basis for our findings and conclusions based on our audit objectives. The  purpose of the audit was to review internal controls and test compliance with applicable  ordinances and policies and procedures related to purchasing cards.  Background  A Purchasing Card (P‐Card) is a payment mechanism for small purchases of $5,000 or less that  require a minimum of one quote and are awarded without competition. The Procurement  Official is responsible for establishment of organizational policies governing the use of P‐Cards  and the administration of the County’s P‐Card Program. A P‐Card Manual has been established  by the Procurement Official in order to explain and facilitate an understanding of the policies,  procedures, roles and responsibilities related to the P‐Card Program. All purchases made on P‐ Cards are subject to the policies and procedures contained in County Ordinance No. 2016‐019,  Article VI, Chapter 2 (the Procurement Code). Ordinance No. 2016‐19 was passed and duly  adopted by the BCC on March 22, 2016, with an effective date of April 15, 2016.