Audit of Purchasing Card Program, July 2018

2 |  A u d i t o f t h e P u r c h a s i n g C a r d P r o g r a m  J u l y 2 0 1 8 Executive Summary As part of the Annual Audit Plan, the Clerk of Circuit Court and County Comptroller’s Internal  Audit Department and Office of the Inspector General conducted a continuous independent  audit of the Purchasing Card Program (P‐Card). The purpose of the audit was to review internal  controls and test compliance with applicable laws, ordinances, and policies and procedures  related to purchasing cards.  The audit found that P‐Card Policies and Procedures are not consistently being followed  throughout the County in regards to:   Issuance of P‐Cards,   Prohibited purchases,   Annual approver training,   Notification of employment change for individuals issued P‐Cards,   Monitoring of aggregate P‐Card spending reports, and   P‐Card Administration.  Non‐compliance with P‐Card Policies and Procedures results in a higher risk of inappropriate  transactions and authorized spend limits. Additionally, the lack of an appropriate back up for  the P‐Card Administrator function could expose the County to compliance risks and decreased  productivity if the P‐Card Administrator was to abruptly leave the organization.