Audit of Contracted Human Services, July 2018

11 |  A u d i t o f C o n t r a c t e d H u m a n S e r v i c e s  J u l y 2 0 1 8 Contracted human services staff verifies proof of residency of clients served at each monitoring  visit in a sampling of client files. Documentation that staff reviews, can include copies of Florida  driver licenses with Sarasota County address, State of Florida ID, lease/rental agreement,  utilities bills, and referral from Sarasota County jail following a length of incarceration.  Due to the sensitive nature of many of the program services delivered, and HIPAA requirements  for many programs, client zip code will only be collected and maintained in Sarasota County  files in aggregate format.   In the future, contracted human services staff will continue to calculate the percentage of  funding that Sarasota County contributes and review agency case files on site to ensure that the  number of clients sampled align with the aggregate data submitted, and that the Sarasota  County residency percentage is equal to or greater than the percentage of Sarasota County  funding for the program.  Regarding the payment of $509.00 for a Manatee County resident, which occurred in the  second quarter of fiscal year 2017.  This amount represented 0.26 units, and there was a  clerical staff error in reviewing and submitting this payment. In quarter four of fiscal year 2017,  three units were provided for Sarasota County residents, totaling $6,000.00 which were not  billed to Sarasota County. Due to the service provision for Sarasota County residents exceeding  the funding expended, it will not be necessary to request repayment from the agency.