Follow-Up of Change Order Processes, November 2018

Management Response SOP #7 will be replaced with an SOP for Processing Change Order in OneSolution. The new SOP will: • Require a notation if the Procurement Analyst makes a change that differs from the request form. • Require Procurement to save a copy of the OneSolution Report (Purchase Order Status with Receiving) as part of the Change Order documentation when processing changes that reduce line items. Procurement Staff responsible for processing change orders will receive training to reaffirm the need to confirm and retain required documentation and the need to run reports prior to reducing line items. May 2017 – New SOP for processing Change Orders in OneSolution will be adopted, and Procurement staff will receive training regarding new documentation requirements. August/September 2017 –SOP for processing Change Orders in OneSolution will be modified to include initiation of Change Orders by Departments in OneSolution. Procurement staff and Departments will receive training for implementation on October 1, 2017. October 2017 – New process for initiating Change Orders in OneSolution will be adopted. 9 | A u d i t o f C h a n g e O r d e r P r o c e s s e s M a y 2 0 1 7