Audit of Landfill Operations - August 2019

6. Acknowledgement Forms . Observation When an individual needs to obtain access to the unattended gate entrance at the landfill, they are required to complete an acknowledgement form. The acknowledgement form for issuing electronic codes and gate access cards collects basic information like the gate code number, access card number, individuals name, address, company name, printed name, signature, and date. The form also includes a statement that they agree to comply with the Site Access Rules, that the card shall not be used by anyone else, that lost or damaged cards cost $5.00 to replace, and that access cards shall be returned when they no longer require access to the site. On the back of the form the Site Access Rules are provided and require the individual to initial that they read and agree to follow the rules. Once the form is completed the County approves the form and lists the number of the access card or the electronic code on the form. Additionally, for members of the RC fliers club that are seeking access to the landfill, the County will verify their membership status through the club's website. The website database states the members name, their spouse’s name, and the date their membership is set to expire. The auditor obtained a population of 166 individuals that were granted access to the unattended gate entrance to the landfill as of April 4, 2019. A random sample of 114 was selected and reviewed. During review the auditor identified the following items: • Four individuals did not have completed and signed acknowledgement forms on file, • One individual's acknowledgement form lacked County approval and the gate access card or number was not listed on the form, • One individual's acknowledgement form was not initialed to indicate acknowledgement of the Site Access Rules, and • One individual was granted access, but upon review of the membership listing, the person was not listed as the spouse of the member. 15 | A u d i t o f L a n d f i l l O p e r a t i o n s A u g u s t 2 0 1 9