Audit of Contract No. 2017-199 Custodial Services for Park Facilities, November 2018

7 |  A u d i t o f C o n t r a c t N o . 2 0 1 7 ‐ 1 9 9  N o v e m b e r 2 0 1 8 2. Environmentally Friendly Product Requirements Observation  Per Exhibit A, Section 7.4 of the contract, “ The Contractor supplied garbage bags shall meet the  minimum requirements of UL Standard 126 Sustainability for Plastic Film Products.”   Section 7.5 states, “ All cleaning products and deodorizers used in County facilities shall be either  “Green Seal Certified” or ECO LOGO unless written permission is given by the County, under  penalty of immediate termination. All products are to be used per the manufacturer’s directions  as described on the product labeling or in its accompanying literature. A list of all cleaning  products proposed for used shall be submitted to the County’s Administrative Agent ten  business days after contract award, and thereafter as required .”   Section 7.6 states, “Safety Data Sheets shall be furnished on all products used at County  facilities. The Contractor shall submit Safety Data Sheets as well as a janitorial products and  equipment list to the County’s Administrative Agent no later than ten business days after the  contract award. These lists must be updated and supplied to the County’s Administrative Agent,  as information changes. The auditor requested a list of all products in use by the contractor and the corresponding  Safety Data Sheets. The documentation provided did not clearly identify if the products met the  contractual requirements, so the auditor performed additional research to determine if the  products met the required standards.   The auditor determined that the contractor’s janitorial products were not “Green Seal  Certified” or ECO LOGO compliant and the garbage bags used did not meet the minimum  requirements of “UL Standard 126 Sustainability for Plastic Film Products”. Additionally, the  contractor did not submit the required product list and corresponding Safety Data Sheets until  May 14, 2018.   PRNR provided documentation indicating that once it was determined that the contractually  required products and supplies were not being used, the contractor was contacted for  corrective action to occur.  Recommendation To ensure compliance with the contract, the County should verify that the contractor fulfills the  requirements in relation to products and supplies used in County facilities, and monitor for  compliance throughout the contracted period.