Audit of Contract No. 2017-199 Custodial Services for Park Facilities, November 2018

6 |  A u d i t o f C o n t r a c t N o . 2 0 1 7 ‐ 1 9 9  N o v e m b e r 2 0 1 8 1. Employment Screenings Observation  Per Exhibit A, Section 4.0 of the contract, “ The Vendor shall be responsible for employment  screening for each employee that includes at a minimum: National and local criminal  background checks, SSN verification through the U.S. Department of Homeland Security’s E‐ Verify system, Sexual predator database checks and 10‐panel drug testing.”  Additionally, Exhibit A, Section 4.2 states,  “Sarasota County reserves the right to periodically  request a background check and/or drug alcohol screening test for any or all persons assigned  to county facilities, at the Contractor’s expense, with or without cause.” The auditor requested documentation to support that the contractor completed employment  screenings for all current and terminated employees that performed work under the  Agreement since June 1, 2017. The documentation was provided for all such employees;  however, it appears the screenings were performed after the information was requested by the  auditor. Additionally, the documentation for terminated employees did not include the  required social security verification or proof of the 10‐panel drug testing.  Recommendation To ensure compliance with the contractual agreement and reduce risk, the County should  consider procedures for periodical monitoring of contractor employment screenings.  Management Response  Parks, Recreation and Natural Resources (PRNR) staff will request proof of the required  background screening and drug/alcohol tests as identified in Exhibit A, Section 4.0 of the  contract when new employees are hired/assigned to our account.