15 | Follow-up of SCAT Transportation of Disadvantaged Grant Program October 2022 Revised SOP #205 states that reimbursement request cannot be compiled until finalization of the manifest data entry and all of the edits are completed. Auditor tested a total of 6 reimbursement requests and identified that all 6 invoice requests were submitted with the invoice and detailed back-up documentation that align with the Grant Agreement contract G1A61 and G1O29 and as required by newly revises SOP #205. Original Audit Observation, Report dated October 2019: Section 1.04 of the Commission for the Transportation Disadvantaged Invoicing Procedures states that the invoice workbook should consist of a CTD Trip Invoice Form, Trip Summary Data Report, and Detailed Trip Data Reports. Section 1.2 relates to the Trip Summary Data Report and states that "This report must be submitted with the invoice and detailed back-up documentation in order for the invoice to be processed by the Commission. Data provided on this form must match data provided on the back-up documentation." During the review of the 12 reimbursement requests, the auditor identified 2 instances where the reimbursement request contained a discrepancy between the supporting documentation and the Trip Summary Data Report. Additionally, the auditor identified 2 instances where the reimbursement request stored in the grant master file lacked the required supporting documentation. Original Recommendations, Report dated October 2019: Develop and implement a monitoring process to ensure that reimbursement requests are accurate and contain all required supporting documentation.
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