11 | Follow-up of SCAT Transportation of Disadvantaged Grant Program October 2022 Open/Partially Completed Conditions and Pending Corrective Action 4. Compliance with SOP #205: Transportation Disadvantaged Grant Billing. Current Status, Follow-Up Audit dated October 2022: SOP #205 was updated in January of the year 2020 which eliminated the requirement for submitting the reimbursement request within the 15 days following the reimbursement month and was replaced by requirement to submit the reimbursements after the paratransit vendor was paid. However, SOP #205 states that reimbursement requests are to be completed monthly and include trips provided during the previous month. Out of 6 monthly grant billing invoices tested, the auditor identified 4 where Grant Billing invoiced were not submitted monthly as indicated in SOP #205 or within the 30 day recommended in the Grant Agreement contract G1A61 and G1O29 period. Auditor noted that two out of 4 invoice submitted 9 and 10 days after recommended 30 day period and two invoices 31 and 35 days after the 30 day recommended period. While reviewing the reimbursement requests, the auditor also noted one request where invoice for the following month (for August 2020) was processed five days prior to the invoice for the previous month (for July 2020). During the review of 6 sampled grant billing invoices the auditor noted that all grant billing invoices had proper documented approval as required by SOP#205. Original Audit Observation, Report dated October 2019: SOP #205 requires the billing process to be completed on the 15th of each month, or the following Monday for the previous month's performed trips. Exhibit B of the grant agreements suggest that the Grantee should make every effort to submit invoices within 30 days after the month of service provision. Additionally, SOP #205 requires a reimbursement request to be submitted to the Fiscal Program Manager for review and approval prior to submission to the Florida Commission for Transportation Disadvantaged (FLCTD). During review of the 12 reimbursement requests, the auditor identified:
RkJQdWJsaXNoZXIy MzM3Mjg=