16 | Follow-up of Contract No 2022-003 with NAPA Auto Parts and Cooperative Purchase Request Contract with Sourcewell November 2024 The auditor determined that the Fleet Department has written procedures in place for processing NAPA invoices. The procedures require a Fleet Manager to review each weekly invoice packet. However, when the auditor met with the Fleet Administrative Specialist and the Manager II, they stated that after the Administrative Specialist receives the coversheet and weekly invoice packet, the Administrative Specialist reviews it and submits it to the Finance Department without manager review as required in their procedures. Original Recommendation, Report dated April 2021: To help ensure the County is reviewing and monitoring NAPA purchases, the Fleet Department should include a statement, preparer’s signature, and reviewer’s signature on the Coversheet. Per the department procedure, the Fleet Manager should be reviewing and approving all invoices. Additionally, the procedure should also require that the manager is to sign each invoice to document the approval process.
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