Annual Report of the Sarasota County Clerk and Comptroller

County Administration Building Code Enforcement Cases VAB Petitions SERVICES EX-OFFICIO CLERK TO THE BOARD OF COUNTY COMMISSIONERS T he Clerk of the Circuit Court and County Comptroller also serves as Ex-Officio Clerk to the Board of County Commissioners. In this capacity, the Clerk serves as custodian of the Board’s records and minutes taker of commission and other board committee meetings, as designated. As Custodian of Official Board Records, the Clerk has custody of the official seal, and administers it according to law. BOARD SERVICES - Florida Statutes require the Clerk of the Circuit Court act as Ex-Officio Clerk to the Board of County Commissioners, including attending, digitally recording, accepting and filing documents related to county committee meetings and producing and maintaining the minutes of the Board of County Commission, Charter Review Board, Planning Commission, Utility Rate and Value Adjustment Board Meetings. The Clerk to the Board has custody of the official seal of the Board of County Commissioners and attests to the action of the Board. Board Records also serves as the Clerk and Recorder for Code Enforcement hearings. The Clerk and Comptroller is the official record keeper of the Board of County Commission, Planning Commission, Value Adjustment Board and Charter Review Board meetings. Records are available on a dedicated website called Meetings on Demand, a video and document archive of agendas, minutes and supporting documents. The Clerk and Comptroller produces an action agenda which is an abbreviated, factual account of the Board of County Commissioners actions during meetings and is published on the Sarasota County Meetings on Demand website within 48 hours of the meeting. VALUE ADJUSTMENT BOARD (VAB) SERVICES – The Value Adjustment Board (VAB) was created by Florida Statutes and consists of two members of the Board of County Commissioners, one member of the School Board, and two private citizens. The Clerk to the Board is also the Clerk to the Value Adjustment Board. Petitions may be filed with the Clerk, in appeal of decisions made by the Property Appraiser. Hearings are held by Special Magistrates appointed by the VAB. PERMITTING SERVICES – Florida Statutes require individuals who engage in certain door-to-door solicitation activities that sell, lease or rent consumer goods or services with a purchase price in excess of $25.00 obtain a Home Solicitation Permit. The Clerk to the Board has the responsibility to collect fees, accept and review applications, and issue approved permits. CODE ENFORCEMENT SERVICES – The Clerk to the Board provides administrative support to county Code Enforcement, from facilitating hearings to creating and managing electronic files. Staff coordinates information requests, hearing calendars, keeps the record, and follows records and evidence management guidelines for all county Code Enforcement cases. Meetings on Demand – Action Agenda, Meeting Video, Meeting Minutes, Meeting Documentation MINUTES MEETINGS ON DEMAND VAB 12