Annual Report of the Sarasota County Clerk and Comptroller

COUNTY COMPTROLLER AND TREASURER Online Paystubs Vendor Invoicing Bond Disclosure through DAC EFT/ACH Payments Payroll Direct Deposit Real-time Online Report Access SERVICES Kronos Timekeeper County Financial Reports Investment Reporting W hile serving as the County Comptroller, the Clerk of the Circuit Court and County Comptroller is custodian of all county funds. Vendors and others who provide services to county government receive payments for their goods and services through this office. We pride ourselves on having a prompt payment process. Although state law establishes 45 days as the threshold for payments, this office has set a goal of five days after receiving a valid invoice approved by Sarasota County Government. Rating agencies, Internal Revenue Service, Securities Exchange Commission and Financial institutions rely on the financial records kept by this office, and the county Comprehensive Annual Financial Report (CAFR) is prepared and published along with other reports designed to support the community’s interest. As Treasurer, the Clerk of the Circuit Court and County Comptroller manages the overall banking relationships for county government and invests Sarasota County’s surplus public funds to maximize investment earnings while minimizing risk. ACCOUNTING SERVICES - Oversees all accounts, ledgers and financial reporting systems for Sarasota County, and presents financial reports to federal, state, and local agencies as required by law. ACCOUNTS PAYABLE SERVICES - Pre- audits expenditures of the Board of County Commissioners prior to payment. This pre- audit insures that the expenditure serves a legitimate public purpose, has been procured in accordance with the procurement code, and that there is sufficient budget authority. PAYROLL SERVICES - Pre-audits and processes payroll for employees of the Board of County Commissioners, as well as other Constitutional Officers, and ensures all federal and state payroll-related reporting requirements have been met. TREASURY MANAGEMENT, INVESTMENT, AND PORTFOLIO SERVICES - Invests and earns income on surplus public funds, ultimately reducing the burden on taxpayers. In accordance with the Investment Policy adopted by the Board of County Commissioners, the Treasurer proactively manages the portfolio to maximize investment earnings, while ensuring that tax dollars are protected. DEBT ADMINISTRATION SERVICES - Participates in the issuance of county debt, monitors debt while outstanding ensuring the timely payment of debt service obligations, ensures accurate accounting for all debt transactions, and ensures post-issuance compliance requirements are met. INVOICES ACCOUNTING PAYROLL DEBT 8